keywords: login, sub, substitute, teacher sub aliases: subs, substitute, login, PowerSchool, PowerTeacher When a teacher is subbing for a classroom (short-term) they click on the link for PowerSchool Sub Access under Assessment Tools in the Portal. They then pick the school and the teacher they are subbing for. When the sub checks in with the Office Manager they will be given the sub password for the day. The sub has access to Attendance and student data but not to the grade book.   Long Term Subs of 20 days or more must be approved by ESS through a PA. Once approved long-term substitutes can be given PowerTeacher access so they can access the grade book. They are assigned for the length of time they are subbing as a co-teacher with the Long Term Substitute role.

keywords: PowerSchool personalize, PowerSchool Admin, personalize, customize, smart search, quick search aliases: Power School Customize, PowerSchool peronsalize

keywords: Class Rosters, PowerSchool Class Rosters, Teacher list, Class List aliases: Class Roster, Class List Navigate Data and Reporting  > Reports > System Reports> Class Rosters (PDF). Select the appropriate teacher(s). Select the period(s) you wish to report on by clicking the proper period and day. Leave blank if running all periods. Select the students that you wish to run the report. Choose the students who are currently enrolled in the classes, students enrolled on a specific day, or students who were enrolled within a date range. Enter a heading font, and indicate font size, line height, and style of font.  Indicate if you wish the heading to be printed by making a selection on the corresponding drop-down menu. Heading & Roster Columns     Next, enter the Heading Text.  The following example includes the teacher’s name, course name, and expression Teacher:  ^(teachername) Course Name: ^(coursename) Period: ^(expression) Count: ^(Count)  Date: ^(Letter.date) Enter a roster font, indicate the size, line height and style of the font In the Roster Columns, enter either fields from the Students table or DATS (data access tags). For example to display the student’s name, gender. Format:field name\column title \column width\alignment LastFirst\Name\3\L Grade_Level\Grade\.5\L Gender\Gender\.5\L Note: There are four sections to each line: field/code, title, column width, and alignment with each section separted by a backslash (\). Formatting Rule width refers to thickness of the grid lines on the roster Cell padding is the amount of empty space that surrounds the information inside each cell Indicate the page size by choosing form the drop down menu. Choose margin size Click submit and report will load Class Rosters (PDF)   Print rosters for (hold the CTRL key to make multiple selections) Meeting(s) (leave unchecked for all)     A 1 2 3 4 5 6 P7 Include students who  are currently enrolled in class   were enrolled on (MM/DD/YYYY)   were enrolled any time between (MM/DD/YYYY) and (MM/DD/YYYY) Heading font Size, line height, style   (points)   Bold   Italic   Underline Print heading on Heading text (Fields) Enter ^(teachername) to cause the teacher name to appear, and ^(class_expression) for the expression Column title font Size, line height, style   (points)   Bold   Italic   Underline Print column titles on Roster Font Size, line height, style   (points)   Bold   Italic   Underline Roster columns (Fields) Format:   field name \ column title \ column width \ alignment Rule width (points) Horizontal  Vertical  Cell padding (points) Horizontal  Vertical  Page size Custom size:   Height  Width  Margins (inches) Left  Top  Right  Bottom  Orientation, Scale   Watermark text Watermark mode When to print (MM/DD/YYYY)  /   Report Output Locale                

keywords: birthday list aliases: birthday list Birthday List  Custom Report – Creates a birthday list for the school Navigate to Data and Reporting > Reports > Custom Reports > Misc > Birthday List Select the month, gender, grade level and homeroom Uncheck the pause box and the report will run Enhanced Birthday List Report  - Creates a Birthday List by Grade or School including student's age Navigate to Data and Reporting > Reports  > Engine Tab > Enhanced Birthday List Select Beginning and Ending Month Select grade specific grade levels or run for whole school Submit

keywords: attendance report, perfect attendance, PowerSchool attendance aliases: attendance Search for Perfect Attendance Select a group of students From the Functions menu select: Search for Perfect Attendance Select Meeting The Selected Students Dates to Scan Codes to disregard for example ACT, OTH Submit

keywords: 504, 504 Documents, View Documents, PowerTeacher, PowerSchool, 504 Alerts, Special Programs aliases: PowerSchool, PowerTeacher, Special Programs, 504 Counselors and Nurses have access to PowerSchool Special Programs.  They will click the Application Switcher in PowerSchool (upper right corner) and click on Special Programs Home.  The Lead Nurse and Lead Counselor each have step-by-step instructions they can share for entering 504 forms.  If a Counselor or Nurse can't access submit a work order and they will be given security to enter forms. Select building staff (Admins, Teachers) will have access in either PowerSchool or PowerTeacher to click on the Blue 504 Alert and view a student's 504 plan.  If the teacher or admin is clicking on the alert and can't view the ticket should be submitted and they will be added to the correct security group in Special Programs.

keywords: Mobile App, PowerSchool, PowerTeacher, ParentPortal, push notifications aliases: Mobile App, PowerSchool, PowerTeacher, ParentPortal, pushnotific PowerSchool has a mobile app for the ParentPortal only.  There is no longer a PowerTeacher mobile app, teachers will log in through the url. The district code for the mobile app is HLMS. Each school decides which features are available for its building.  For example, most buildings have push notifications turned off, and if a parent is asking for that to be enabled they should reach out to the building Admin. Student Report Cards are not available via the Mobile App Test Scores are not available in the Mobile App Schoology Parent Codes are not available in the Mobile App If the app is not synching then have the parent make sure the app is up to date.  Sometimes the app must be deleted and re-installed to get the sync working.

keywords: Roles, PowerTeacher, PowerSchool, Co-teachers, lead teachers aliases: PowerTeacher, PowerSchool, Roles, Co-teachers Lead Teacher: primary teacher of the class Every section in PowerSchool must have a lead teacher for the entire term.  There can be only one Lead Teacher at a time Lead teachers have full access to the curriculum Lead Teachers are reported to the state in CEDARS Reporting. They must be Certified and Approved by ESS to teach the subject they are assigned to a teach. Once assigned to the class in PowerSchool Admin the Lead Teacher will have full access to grades and attendance in PowerTeacher and PowerTeacher Pro It will take an overnight process for them to get access to curriculum programs. Co-Teacher Roles: Multiple Co-teacher roles may be assigned to the class in PowerSchool which will determine reporting to the state and access to both PowerSchool and the Curriculum Co-Teacher: Peer to the Lead Teacher The Co-Teacher can be assigned for less than the full term as needed. Co-Teachers have full access to grades and attendance in PowerSchool Co-Teachers must be manually added to the class in ParentSqure. Student Teacher: the Mentor teacher should request access for their student teacher The Mentor teacher must submit a work order requestion their student teacher be assigned to their class Student Teachers should only be assigned for the time frames they are listed as student teaching on the University Placements for the year ESS processes Student Teachers in the ESS database so they should have accounts already Student Teachers have full access to grades and attendance once assigned in PS. Student Teachers are not reported to the state in CEDARS Reporting Special Education Co-Teacher: A Special Education teacher is assigned to provide instruction or support at the same time in the same classroom as the lead teacher for a given course. This role is used to assign a Special Education Teacher to a Gen Ed Class with special education students enrolled. Full access to grades and attendance - must work with the lead teacher on who they will enter grades for English Language Co-Teacher: An EL or ESL teacher is assigned to provide instruction or support at the same time in the classroom as Lead teacher for a given course. This role is used to assign a Special Education Teacher to a Gen Ed Class with Special Education Students Assigned. Full access to grades and attendance - must work with the lead teacher on who they will enter grades for which students. Long-Term Substitute Teacher: HQ LT Substitute as notified by HR More than 20 days in the classroom Once approved by ESS then a long-term sub is assigned to a section with the co-teacher role of long-term sub. Overnight they will feed into the curriculum and at this time manually added to the class in Parent Square Long-term subs have full access to grades and attendance Long-term subs are reported to the state in CEDARs Reporting There are other roles listed that should not be used without checking with the Student Database Administrator

keywords: Students, Schools, PowerTeacher, PowerSchool, transfers aliases: Students, Schools, PowerTeacher, PowerSchool, transfers Process for students transferring from one PSD school to another If a student will attend a different school in the next school year the Office Manager or Registrar will select the student in PowerSchool and navigate to Courses and Programs > Scheduling Settings from the left menu.  They can change the next_school here and submit.  The student will move to the new school during the End of Year Process in July. For Students who are changing schools during the school year: A student's exit date from the current school is the day after the last day they attend. They can't be moved to the next school until they are inactive in the current school. Office Managers/Registrars are asked to work together to make this happen on the same day so the student's accounts don't get inactivated. For example, Student A attends AES on Thursday and will transfer to DES beginning on Friday. The Office Managers should talk first thing Friday Morning. The student is withdrawn with a Friday date and then moved to the new school and enrolled with a  Friday's entry date. If the student attends school on Friday then the best practice will be to withdraw the student on Monday morning, move the student and new school re-enroll Monday morning.  If the student is withdrawn with a Saturday date the accounts will go in active and then on Monday when re-enrolled it will take overnight for accounts to be fully re-activated. Counselors frequently request moving them early but this can't be done so they have to wait. If needed the Report Card should be Archived and Grades Stored prior to transferring the student out.

macOS <span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span>macOS Video Tutorial: .text to Google Sheets macOS Video Tutorial: .text to Google Sheets (using Google Drive Desktop) <span class="fr-mk" style="display: none;"> </span>macOS Video Tutorial: .text to Excel Note: Step 1 is a One-time step. 1. Click on Finder > Settings > Advanced > Check 'Show all filename extensions' - if it is not checked already 2. Right click (or hold Control + left-click) on the downloaded PowerSchool Export (a .text file) - and click 'Rename' 3. Use the arrow keys on your keyboard or use your mouse to highlight the .text portion, then delete it. Then type .csv and hit enter. When prompted with the "Are you sure you want to..." message - click Use .csv  4. Go to sheets.google.com > Create a new Sheet > File > Import > Upload > Select the .csv file > Import data Note: If you have Google Drive Desktop installed (it is installed on all computer by default) and are signed into it, you can go Finder > Google Drive > My Drive and drag the .csv over there, and then double-click on it to open. Windows <span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span> Windows Video Tutorial: .text to Google Sheets <span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span>Windows Video Tutorial: .text to Google Sheets (using Google Drive Desktop) <span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span> Windows Video Tutorial: .text to Microsoft Excel Note: Step 1 and 2 are one-time only.  1. Click on the File Explorer:  2. In File Explorer, click 'View' and then check the box next to 'File name extension'  3. Go to where you downloaded your PowerSchool Student Export. It should now end with '.text': 4. Right-click on the export and select 'Rename'. Change .text to .csv and then hit Enter: 5. You will get a warning, choose 'Yes' anyway: 6. Go to you Google Drive - drive.google.com, then go File Upload: 7. Upload the file you just changed earlier. You should be uploading the .csv file. Once it's done it should look like below: 8. If you double-click on the file you just uploaded, you should be able to now access the PowerSchool Export in Google Sheets: