keywords: ParentSquare Admin Account, Admin Account, access ParentSquare, Training, Office Managers aliases: ParentSquare, admin access Click on the Topics below to Access the Help Article:  https://parentsquare.zendesk.com/hc/en-us/sections/203057946-School-Site-Administrators School Site Administrators Follow Admin Dashboard ▶️ Edit School information: Logo, Color theme, Principal Add Staff/Teachers to ParentSquare Assign Teacher, Assistant, or Room Parent to a Class Adding Specialists View User Permissions Assign, Change or Remove User Permissions Troubleshooting Parent Account Issues Troubleshooting Student Data Issues Troubleshooting Class Data Issues Change Status of Classes - Active/Inactive Incoming/Pre-enrolled Students Delete a User View All Posts View Another User's Posts & Messages How to Reorder or Rename Grade Levels How to Rename a Class Add Staff Titles How Translations Work in ParentSquare What Languages are Supported? Weekly Summary Email Enable the Contact School Form FAQ for Admins Getting Help with ParentSquare ▶️

Keywords: ParentSquare, groups, class groups, classes Aliases: group classes, auto groups, static, communications Groups are a great way to send to targeted communication to subsets of students and/or parents such as after-school athletic teams or clubs. Once a group is created, Admin and the Group Owner are able to send communication to this group. Teachers can create groups at their own school and they can include any student in their school. Who can use this? School and District Admin, Teachers and those with individual user permission for Groups * Determine Which Kind of Group You Would Like to Create Static Group (Most common) includes members you add or is a self enrollment group. You will build your group by selecting students or users, entering contacts, uploading a CSV file, or by allowing self-enrollment as in a public group. Auto-Update Group automatically updates with new members who meet conditions and removes members who do not. You will build your group based on specific fields (grade level, language, zip code). Community Group (if enabled at your school) is a self enrollment group open to anyone outside your school. Your group will be added to your Community Groups page. Create a New Static Group 1. From Home, select Groups in left sidebar in the Participate section, then click New Group 2. Click New Static Group. 3. Enter the group's information. Name - Enter the group name. Description - You can describe the group (optional) Private or Public - The default is set to private group, but you can select public group if you want others to join the group at their will. Note: Private groups will not be visible in the group directory, only Admin and group members will be able to see it listed. Allow group members to post - Usually the group owner will post to the group, but you can allow all group members to post to the group.  Owners - If you create the group, you are automatically assigned as an Owner, but you can remove yourself by clicking on the trash icon.  Add other group owners here. Type out the first 3 letters of the owner name and select them. 4. (Optional) Click Advanced Options. Allow group members to post to this group. (By default, only group owners can post to a group.) Click this option to allow all group members to post to this group. Make comments public. If you see this option, your school has comments and replies to comments set to hidden so that they are only viewed by the post author, the comment author, and the ParentSquare admins. Making comments to this group public will make all future comments and replies visible to all group members. 5. Add members by using any combination of the 4 main add options.  Add Members by Selecting Students - Search by student name or grade level. Enter the grade or student name in the Search box and click the box next to the student you want to select. Selecting students will add all associated parents to the group.  Add Members by Name or Role - Search for parent or staff names. Click the box next to the parent or staff name to select them for the group. Click 'Show selected rows only' to see all those selected. Once you have everyone selected for the group, click 'Save.' Add Guests/External Members - Invite Guests/External Users (add members as Guests/External Users if they are not already ParentSquare users and are not parents/staff at the school). Enter the user's full name, email address and/or phone number. Note: Guests/External Users will only able to see see posts sent specifically to their group. Posts sent to the whole school will not be seen UNLESS the group is also included. Add Members by uploading CSV - Upload a CSV including a single column of Student SIS IDs. Example file looks like this: Upload a CSV file with a single column of staff SIS IDs. Example file looks like this: Upload a CSV file with External Users. Example file looks like this: 6. Click Save at the bottom. Here is a quick animation on how to create a Static Group. ______________________________________________________________________________________________________________________________________________ Create a New Auto-Update Group An Auto-Update group will automatically add members according to the conditions you set. 1. From Home, select Groups in left sidebar in the Participate section, then click New Group. 2. Click New Auto-Update Group. 3. Select the correct user roles by checking the boxes next to your selection.  Choose between the user roles: Teacher, Staff, Parent and/or Student. 4. Create the condition by selecting an option from the drop-down menu. To add an additional condition, click Add Condition. Example: a group with all parents that have a student in 7th grade and have indicated Spanish as their main language. 5. Click Save at the bottom.

Keywords: Adding a teacher, co-teacher, substitute teacher, Parent Square class, manage Parent Square class, teacher assistant Aliases: Additional teacher, extra teacher, teacher assistant, secondary teacher Who can do this? Parent Square Admins and Teachers. Do you have a co-teacher, or long-term substitute teacher that you want to add to a class? Adding them to the class in Parent Square will allow them to post to the class, and send messages to students/parents in the class. Watch the video, a quick animation or follow the step-by-step directions below. How to Manage Staff in a class 1. From Admin, select Classes under Data Assistant. 2. Click action menu (three dots) next to the class and choose Manage Staff/Room Parents.  3. Manage Staff/Room Parents allows you to add other Teachers, Room Parents, or Assistants. Click Add Row, fill out details and click Save. For co-teachers and substitute teachers choose the Teacher role. Type the title "Long-Term Substitute Teacher" (if a sub), or "Co-Teacher" (if an additional teacher). If you are adding a long-term sub for middle/high school, you will have to do this whole process for all classes assigned to that teacher. Note: The member must already be in the school directory. Note: If you are the lead teacher posting, added staff will only receive class posts that are sent to their user role. If you add a staff user as a co-teacher, don't forget to send all of your class posts to Staff and Parents so that both your co-teacher and families receive it.