Keywords: Google Takeout, Google Transfer, Account Transfer, Data Transfer, Transfer of Content, Google Takeout.

Aliases: Google Drive transfer, file transfer, account export, file backup, account migration.

There are a couple of circumstances when backing up and/or transferring the ownership of your Google Drive materials is necessary. One circumstance is a student leaving the district and/or graduating. Another circumstance is a staff member leaving the district and/or retiring.

Graduating students have from the last day of school until July 1st to do this process, if desired. For staff leaving the district or retiring, we recommend you do the transfer a week before leaving. 

Classroom Teachers - Please ensure that student data (names, grades, etc) is not included in the materials that you download from your Google Drive.

There are a couple of options for you to get all your files from PSD Google Account, which are "Transfer your Content" and "Google Takeout". 

Both methods allow you to move your data, but they serve different purposes and offer different functionalities. In this article, we will show you how to Transfer your Content from your Google account, if you want to see information about the "Google Takeout" option, click here https://psd401.freshservice.com/support/solutions/articles/6000040299

Transfer your Content (via Google Account)

This option is specifically designed to transfer your data from one Google account to another Google account. It is limited to Gmail and Google Drive content. You need to have space in your personal account (recipient) for the data to be transferred from your work/student account.

Follow these steps for transferring your content between Google accounts:

1. Log in to your Google Account and go to "Account". 

2. Find "Transfer your content" and click on "Start transfer".

3. Enter the email address of the recipient account (usually a personal Gmail account) and follow the prompts to complete the transfer.

4. Go to your personal Gmail inbox and check for the email that Google sent you called "Verify your account". Click on the "Get confirmation code" button at the bottom of that email.

5. Another tab will open showing the code. Copy it and paste it back onto the Account page where your are setting at the transfer of files.

6. Once you paste the code into the field, your account will be verified. Then click "Next".

7. Select the content you want to be transferred (usually Drive and Gmail), and click "Start Transfer".

8. Now you have to just wait. This process may take a long time. It usually completes within a few hours, but larger transfers may take up to a week. When the process is complete, you will receive a confirmation email to your personal Gmail account.

Note: If your recipient account (usually personal Gmail) doesn't have enough free space, you'll get an error message and will need to make some space by deleting large unused files, or purchasing extra Google Drive storage. Alternatively, you can choose to perform a Google Takeout.

Additional details about this process

Copied files may appear in batches in the destination Google account during the copy process.

Where do I see my transferred data?

For Gmail: Copied Gmail content will appear in your personal Gmail with a label containing your PSD account name and the date you started the copy process.

For Drive: Copied content will be in a folder labeled with your PSD account name and the date you started the copy process.

How copied files are different from the original files?

You automatically become the owner of all copied files on My Drive. The owners of the original files will remain as-is at PSD.

Copied files are not shared with others even if the original files are.

Comments are copied, but revision history is not.

What cannot be transferred/downloaded?

Files in Shared drives, files in My Drive where you have viewer access, and files for which the owner has turned off the download, print, and copy options.

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Directions directly from Google can be found here:

https://support.google.com/accounts/answer/6386856?