Keywords: Share, Files, Google Drive, outside, outside of our school district, people, groups, share link, share publicly Aliases: Drive, Google, Google Drive, G-Drive <span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span> Share with specific people Select the file you want to share. Click Share or Share . Under "Share with people and groups," enter the email address you want to share with.  To change what people can do to your doc, on the right, click the Down arrow   Viewer, Commenter, or Editor. Choose to notify people. If you want to notify people that you shared a doc with them, check the box next to Notify people. If you notify people, each email address you enter will be included in the email. If you don't want to notify people, uncheck the box. Click Share or Send. Share Link to File You can send other people a link to your file so anyone with the link can use it. When you share a link to a file, your name will be visible as the owner of the file. Select the file you want to share. Click Share or Share   Get link. Under “Get Link”, click the Down arrow . Choose who to share the file with. Tip: If you use your Google account for work or school, you can choose to only share files and folders with a specific audience, like your department. You might see a description of each audience when you hover over the the group name. To decide what people can do with your file when you share it, select Viewer, Commenter, or Editor. Learn more about how others view, comment, or edit files. Click Copy link Done. Copy and paste the link in an email or any place you want to share it. Share a File Publicly Select the file you want to share. Click Share or Share   Get link. Under “Get Link,” click Change to anyone with link.   To decide what people can do with your public link when you share it, select Viewer, Commenter, or Editor.                                                                           Click Done. Copy and paste the link in an email or any place you want to share it.                                                                                                                                               People who aren't signed in to a Google Account show up as anonymous animals in your file. Learn more about anonymous animals.

Keywords: Manage files, organize files, create new files, upload files, Google Drive Basics, organize google docs Aliases: Drive, Google, G-Drive There are lots of options for organizing your Google Drive. Here are a few key things to know and what works for some people. Google Drive Basics <span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span>

Keywords: Paste Link, Pasting Link, Paste URL, Pasting URL, Share Permissions, Copy Link, Copying Link, Copy URL, Change Permissions, Change Share Settings, Share Settings Aliases:  <span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span> Click here for the updated "live" document from Google Support. The text below might not be as updated.  Note: It is best to embed videos in Google Slides in order to avoid pop-ups and suggested videos. Watch this video for instructions:  Share files from Google Drive You can share the files and folders that you store in Google Drive with anyone in your work or school account, maya@psd401.net, but your organization may limit how you can share files with other people. When you share from Google Drive, you can control whether people can edit, comment on, or only view the file. When you share content from Google Drive, the Google Drive program policies apply. Computer AndroidiPhone & iPad Step 1: Find the file you want to share Share a single file On a computer, go to Google Drive, Docs, Sheets, or Slides. Click the file you want to share. Click Share . Share multiple files Send & share Google Forms Step 2: Choose who to share with & how they can use your file Share with specific people Share with a group of specific people Add an expiration date Allow general access to the file Share a file publicly Share & collaborate on a file with many people At any time, a Google Docs, Sheets, or Slides file can only be edited on up to 100 open tabs or devices. If there are more than 100 instances of the file open, only the owner and some users with editing permissions can edit the file. To share and collaborate on a file with a very wide audience: Publish the file If you need many people to view a file at once, publish it and create a link to share to viewers. You can give edit access to people who need to edit or comment on the file. Learn how to publish a file.  Depending on your account’s settings, publishing a file makes it visible to everyone on the web, everyone in your organization, or a group of people in your organization. Be careful when publishing private or sensitive info.  Important: If you have an account through work or school, your administrator can limit who can view a published file. If you're an administrator, learn how to control who can publish documents to the web. To remove a file from the web, you must stop publishing it. Learn how to stop publishing a file. To stop sharing a file with collaborators, learn how to change sharing permissions. Create a Google Site  Create a Google Site to share information with many people.  You can embed documents, spreadsheets, and presentations on the site, which can be viewed by a large amount of users. Learn how to embed documents on a site. If you anticipate high traffic to your site, first publish your document in Google Docs, Sheets or Slides, then embed the published URL into Google Sites. Learn how to publish a file. Collect feedback with Google Forms If you need to gather a lot of information, create a Google Form. Responses will be recorded in a Google Sheet. Give edit access only to people who need to work with the responses. To let more than 100 people view the responses, publish the spreadsheet to the web and create a link to share with viewers. Learn how to publish a file.  Fix problems with documents shared with many people If your document is shared with many people and it’s crashing or not updating quickly, try these troubleshooting tips:  Instead of allowing people to comment on a document or spreadsheet, create a Google Form to collect feedback. Learn how to create a Google Form. If you’re making a copy of a document, don’t include resolved comments and suggestions. Learn how to make a copy.  Delete older information or move data into a new document.  Ask viewers to close the document when they aren’t using it.  Include only the most important information in a published document. Shorter documents load faster. Reduce the amount of people with edit access to a document.  If collecting information from multiple documents, create a new, view-only document to share with a large number of people.  Limit how a file is shared Choose if people can view, comment, or edit Change the general access for your file

Keywords: G Drive, G-Drive, google drive, shared drive, file stream, Google Drive Desktop for Windows Aliases: Google Drive, drive, G-drive, Google Drive Desktop, G Drive, file stream  How to Setup &/or Install Google Drive for Desktop for Windows  (previously known as Google Drive File Stream) If you already have Google Drive for Desktop pre-installed on your computer follow these directions. Look for Google Drive for Desktop on your computer first by clicking the Windows Start key and then scrolling down until you see Google Drive for Desktop.    If the application is running, you will also find Google Drive for Desktop in the system tray in the taskbar at the bottom of your screen. See picture below to locate that application.  If you don't have Google Drive for Desktop loaded on your computer, you will need to use Chocolatey to install this app. Please click here to open the help article on how to use Chocolatey. If you do have Google Drive for Desktop on your computer, continue below. Setup: You might be asked to login first. If so, please sign in using your google account with this format: username@psd401.net. You will then be taken to the PSD Portal to sign in also.    Make sure to be signed in to the PSD Portal. Also, you might also need to grant Google access. Make sure to click the blue "Allow" button if so. *After June 2022, emails are lastnamefirstinitial@psd401.net. You will no longer use @edtools.psd401.net. Next sign in to PSD Central Login using your credentials. Option 1: On the bottom right-hand side of your screen click the up arrow to expand the system tray.  On the new window click the Google Drive icon/logo.   You might be asked to log in first. If so, please sign in using your Google account with this format: username@edtools.psd401.net. You will then be taken to the PSD Portal to sign in also.   Next sign in to PSD Central Login using your credentials. From this window, you can open your Google Drive folder by clicking the file in the top right of the window.  This will open your Google Drive local folder.  From here you can navigate through your google drive to your desired document.   Option two:  Locate your file explorer. Alternatively, you can search it using the start menu search bar. Then you can Search for "File Explorer" This will open your quick access folder. The Google Drive for Desktop folder might be in this quick access folder, if not go to This PC.      From here you can locate the Google Drive "drive". Note: it might not be the K: drive on your computer.  You will then open your Google Drive "My Drive" folder or your "Shared Drive" folder (which used to be called Team Drives).  From here you can navigate through your google drive to your desired document.

Keywords: Install Google Drive for Desktop for Mac, Google Drive File Stream, Set up Google Drive for desktop, Install Google Drive for Desktop Aliases: Google Drive, drive, G-drive, Gdrive  How to Setup &/or Install Google Drive for Desktop for Mac  (was called Google Drive File Stream) If you already have Google Drive for Desktop pre-installed on your computer follow these directions. Look for Google Drive for Desktop in your computer first by opening the Launchpad (tiled apps or rocket). Then go through pages if needed to look for Google Drive for Desktop. Mine was on my third page of apps. See pictures below for help.  If the application is running, you will also find Google Drive for Desktop in the system menu bar at the top of your screen. See the picture below to locate that application.  Additionally, you might find Google Drive for Desktop on your desktop. See the picture below to locate that application. If you don't have Google Drive for Desktop loaded on your computer, you will need to use Self Service to install this app. Please click here to open the help article on how to use Self Service. If you do have Google Drive for Desktop on your computer, continue below.  Setup: You might be asked to login first. If so, please sign in using your google account with this format: username@psd401.net. You will then be taken to the PSD Portal to sign in also.    Make sure to be signed in to the PSD Portal. Also, you might also need to grant Google access. Make sure to click the blue "Allow" button if so. Next sign in to PSD Central Login using your credentials and MFA.   Option One: On your desktop, you can double left click on your Google Drive app.   This will open your Google Drive folder.  From here you can navigate through your google drive to your desired document.   Option Two: In the top right hand of the screen, you can click on the small Google Drive for Desktop icon.   This will open up the Google Drive window that will show you what drives you have synced up to your computer, you can click the folder in the top right of the window to access your google drive folder from here.   This will open your Google Drive folder.   From here you can navigate through your google drive to your desired document. Option Three:   Locate and open up the Finder, this will most likely be on your taskbar in the bottom left corner. From here locate devices and click on your Google Drive folder. This will open your google drive folder.   From here you can navigate through your google drive to your desired document. For the video below, note: if you don't yet have Google Drive installed on your computer or laptop, go to Self Service to install the app. Please click here to open the help article on how to use Self Service. 

Keywords: Google Drive Offline, Google Docs, Google Docs offline, Google Sheets, Google Sheets Offline, Google Slides, Google Sheets Offline, Google slides, google slides offline, available offline Aliases: Google Drive, drive, G-drive Use Google Drive files offline - live link to updated Google Drive Help Site << click here If you aren't connected to the Internet, you can still view and edit files, including: Google Docs Google Sheets Google Slides Save and open Google Docs, Sheets & Slides offline Before you turn on offline access You must be connected to the internet. You must use the Google Chrome browser. Don't use private browsing. Install and turn on Google Docs Offline Chrome extension. Make sure you have enough available space on your device to save your files. Open Google Docs, Sheets, and Slides offline Open Chrome. Make sure you're signed in to Chrome. Go to drive.google.com/drive/settings. Check the box next to "Create, open, and edit your recent Google Docs, Sheets, and Slides files on this device while offline." Save Google Docs, Sheets & Slides for offline use On your computer, go to drive.google.com. Right click the Google Docs, Sheets, or Slides file you want to save offline. Turn on "Available offline." To save multiple files offline, press Shift or Command (Mac)/Ctrl (Windows) while you click other files. Preview offline files On your computer, go to drive.google.com. Make sure you turn on offline access first. At the top right, click Ready for offline . Click Offline preview. If you use a Google Account through work or school and have installed Drive File Stream, learn how to save files offline on your computer. Learn about Drive File Stream and Backup and Sync.  

Keywords: Manage Google Shared Drives, add members to shared drives, collaborate, share, manage files, manage folders Aliases: Google drive, google docs, Gdrive, G-drive How to manage your Google Shared drive after it has been created by PSD Google Admin through a support ticket.  Adding members and changing access to existing members. Managing Files and Folders Share and Collaborate in Shared Drives   Only *@psd401.net addresses can be added.  

Keywords: Sharing, Photo, Recording, Student, Google Drive Aliases: Upload, iOS Summary: This article will walk you through sharing pictures and videos you take on your phone with students through google drive. Steps: First, we'll need to make sure you have google drive installed on your device, if you're not sure if you have google drive installed on your device. If you're not sure if you have it installed or not, follow the links just below this paragraph to another solutions article which will make sure you have it set up correctly. If it's already installed, you can skip this step. Now, find the picture that you would like to share on your device. Click on the share icon Choose Drive from the share options Choose the account, My Drive, Select Folder, and then Save Here, then click Upload. You will have to make sure you save it in a folder which is shared with the student so they will be able to see the file, if that is set up correctly then both you and the student should be able to see the file!

Keywords: .zip file drive google macOS Windows application Aliases: program compressed The district-preferred method of accessing .zip files in your Google Drive, is using an application called Google Drive for Desktop, which is pre-installed on all District devices. Google Drive for Desktop provides benefits aside from being able to unzip .zip files. It makes for a more seamless experience of being able to access Google Drive files directly from your Desktop. Problem: You will not be able to unzip / extract .zip files, from your Google Drive, while using a web browser as shown in this screen shot: Solution: Using Google Drive for Desktop, which is pre-installed on all District devices. macOS: 1. Launch Google Drive for Desktop if it isn't already running, by going to Finder > Applications > and double-click on Google Drive.app 2. On newer versions of Google Drive, you will see the below screen if you're not signed into the app. Click 'Get started': 3. Click 'Sign in' - it will use your web browser to authenticate your Google Account. You are likely already signed into your web browser with your PSD Google Account, so select it. Otherwise enter your PSD email and go through the ClassLink login. 4. Once successfully signed in, it should look like the below. There will be a Google Drive Desktop icon in the top bar, and clicking on that should look like the below: 5. You should now see 'Google Drive' under Finder > Locations.  Clicking on that should bring you to 'My Drive' and 'Shared drives'. Double-click on 'My Drive': 6. Now that you've navigated inside 'My Drive' and look for the .zip folder you were looking to unzip. Then, simply double-click on it to unzip it. It will take you to the unzipped contents. Going forward, for any additional files that need unzipping, you can jump directly to steps 5 and 6, now that Google Drive for Desktop is setup. After unzipping, it will show the unzipped folder below the .zip one: Windows: 1. Google Drive for Desktop is pre-installed on Windows as well.  Click on the Windows logo in the bottom right corner and search for it, then hit enter (or click on the app in the search results): 2. After launching, Google Drive for Desktop hides in the 'tray'. This is in the bottom-right corner, near the clock. Click the carrot-key icon to find it: Then click on the Google Drive icon: 3. Click 'Get Started' and then click 'Sign in' - it will use your web browser to authenticate your Google Account. You are likely already signed into your web browser with your PSD Google Account, so select it. Otherwise enter your PSD email and go through the ClassLink login. After authenticating and proceeding, you should see a message saying 'Google Drive is loading your files': 4. Repeat step 1, now that you're signed in.  You should see 'My Drive' and 'Shared drives'. I like to make a shortcut of these to my Desktop. Select both folders, then right-click 'Create shortcut'. It will place a shortcut for both on your Desktop. Note: If you see a message saying 'Windows can't create a shortcut here...' - simply click Yes. 5. You should now have a shortcut to both on your Desktop: 6. Open 'My Drive'. Now, simply browse to the .zip folder in your Google Drive, right-click, and choose 'Extract all...' Right-click on above, and select: Then, at this window, choose 'Extract': Your unzipped folder may be at the very bottom of your Google Drive: The folder is now unzipped and accessible. Going forward, now that Google Drive for Desktop is configured, you can jump directly to step 6.

Keywords: Google Suite, Google Sheets, Google Docs, Google Slides, Google, Converting, Microsoft, Sheets, .xlxs, Docs, .docx, Slideshow, .pptx Aliases: Google Slides, Microsoft Powerpoint, Google Sheets, Microsoft Excel, Google Docs, Microsoft Word Transitioning from Microsoft Office to Google Suite may initially appear to be a substantial change, but it essentially involves adapting to a new way of working. Despite the shift, Google Suite is known for its user-friendly interface, focusing on simplicity and improving collaboration for online teamwork. This guide is designed to assist you in effortlessly transferring your files to Google Suite, enabling you to begin your tasks with ease. Microsoft Excel to Google Sheets:  https://psd401.freshservice.com/support/solutions/articles/6000038750 Microsoft Word to Google Docs:  https://psd401.freshservice.com/support/solutions/articles/6000038752 Microsoft PowerPoint to Google Slides:  https://psd401.freshservice.com/support/solutions/articles/6000038751 This guide is continually being refined, and we recognize the need for additional resources to support your transition. The functionalities you've grown accustomed to in Microsoft Office are most likely also available within Google Suite. If you notice any functionality you miss, please let us know by submitting a detailed support ticket (https://psd401.freshservice.com/support/tickets/new). Our team is eager to respond to such feedback and will create specialized guides to address your specific needs. And remember, our Technology Department is always ready to assist you with any questions or challenges—just give us a call at (253) 530-3711. We’re here to help and excited to see you thrive in Google Suite!