How to Insert a Video Link from Google Drive into a Google Doc or a Google Slide
Modified on: Fri, 4 Apr 2025 11:34 AMKeywords: Paste Link, Pasting Link, Paste URL, Pasting URL, Share Permissions, Copy Link, Copying Link, Copy URL, Change Permissions, Change Share Settings, Share Settings
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Note: It is best to embed videos in Google Slides in order to avoid pop-ups and suggested videos. Watch this video for instructions:
Share files from Google Drive
You can share the files and folders that you store in Google Drive with anyone in your work or school account, maya@psd401.net, but your organization may limit how you can share files with other people.
When you share from Google Drive, you can control whether people can edit, comment on, or only view the file. When you share content from Google Drive, the Google Drive program policies apply.Step 1: Find the file you want to share
Share a single file
- On a computer, go to Google Drive, Docs, Sheets, or Slides.
- Click the file you want to share.
- Click Share
.
Step 2: Choose who to share with & how they can use your file
Share & collaborate on a file with many people
At any time, a Google Docs, Sheets, or Slides file can only be edited on up to 100 open tabs or devices. If there are more than 100 instances of the file open, only the owner and some users with editing permissions can edit the file.
To share and collaborate on a file with a very wide audience:
Publish the file
- If you need many people to view a file at once, publish it and create a link to share to viewers. You can give edit access to people who need to edit or comment on the file. Learn how to publish a file.
- Depending on your account’s settings, publishing a file makes it visible to everyone on the web, everyone in your organization, or a group of people in your organization. Be careful when publishing private or sensitive info.
- Important: If you have an account through work or school, your administrator can limit who can view a published file. If you're an administrator, learn how to control who can publish documents to the web.
- To remove a file from the web, you must stop publishing it. Learn how to stop publishing a file.
- To stop sharing a file with collaborators, learn how to change sharing permissions.
Create a Google Site
- Create a Google Site to share information with many people. You can embed documents, spreadsheets, and presentations on the site, which can be viewed by a large amount of users. Learn how to embed documents on a site.
- If you anticipate high traffic to your site, first publish your document in Google Docs, Sheets or Slides, then embed the published URL into Google Sites. Learn how to publish a file.
Collect feedback with Google Forms
- If you need to gather a lot of information, create a Google Form. Responses will be recorded in a Google Sheet. Give edit access only to people who need to work with the responses. To let more than 100 people view the responses, publish the spreadsheet to the web and create a link to share with viewers. Learn how to publish a file.
Fix problems with documents shared with many people
If your document is shared with many people and it’s crashing or not updating quickly, try these troubleshooting tips:
- Instead of allowing people to comment on a document or spreadsheet, create a Google Form to collect feedback. Learn how to create a Google Form.
- If you’re making a copy of a document, don’t include resolved comments and suggestions. Learn how to make a copy.
- Delete older information or move data into a new document.
- Ask viewers to close the document when they aren’t using it.
- Include only the most important information in a published document. Shorter documents load faster.
- Reduce the amount of people with edit access to a document.
- If collecting information from multiple documents, create a new, view-only document to share with a large number of people.