Keywords: Schoology Reorder Reordering Course Dashboard Aliases:  This video will show you how to reorder or arrange your Schoology Courses. <span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span>  1. Start on your home page (Peninsula School District logo in the top left)   2. Click the COURSE DASHBOARD tab  3. You can reorder the courses by clicking and dragging course icons to the location you want. Reordering Courses and Groups in Schoology Courses can be reordered from the My Courses view as well as from the Course Dashboard. Groups can be reordered from the My Groups view: 1. When in GROUPS, click on My Groups  2. Click on Reorder Groups button 3. Click and drag Group up or down on the list. The top 12 groups will be seen in the drop-down menu.  Reordering Courses works the same way.

Keywords: courses, schoology, sections, unlinking, gradebook, unlink Aliases: Schoology Unlinking Sections Once you've linked sections, you can also unlink them. However, when you unlink sections, the materials, grades, and data will remain only in the master section. Unlinking will only be possible within the first 10 days of a term. After that, please contact the Help Desk at 3711 or your Digital Innovation Lead. Schoology does not recommend unlinking sections once the school year has begun or once student submissions have been made in the child section. Note: When you link or unlink sections, student assignment submissions in the child section(s) are not recoverable. As a safeguard against losing grade data for child sections, you are prompted to download a spreadsheet file containing all the grade data for child sections. To unlink sections: Click Courses at the top of the screen. Select My Courses.. In your list of courses, click the gear icon to the right of the linked sections. Select Unlink Sections from the drop-down menu on the gear icon. When you click Unlink Sections, you are prompted to select the section(s) to unlink, as well as the two options of what happens to the unlinked section(s). Make sure you are aware of the effects: Unlink and restore original section — restores that section to the way it was before it was linked. If it was an existing section with data, that data that existed before you linked the sections will be restored. Only the master section retains the materials, setup, grades, and data. In other words, any material created after linking sections will only be retained in the master section when you unlink. The child section will revert back to what it looked like before you linked the sections. Unlink and move enrollments into an new section — moves the students enrolled in that section into a new blank course - without materials or any other data. This action cannot be undone. As a safeguard against losing grade data for child sections, you must select to download a grade export file for each section being unlinked. See the Gradebook File Download when Linking or Unlinking Sections instructions below for details. Select the file type to download: As a Standard CSV spreadsheet. As a CSV file that you can use to import into other systems, such as an SIS. Click Download and Next. Click Unlink Sections to complete the process. Gradebook File Download when Linking or Unlinking Sections When you link or unlink sections, the grade data for child sections is not retained–only the student grade data for the master section remains visible in Schoology. The child sections are restored to how they were before the sections were linked or unlinked. For this reason, Schoology strongly recommends against linking or unlinking during the school year; but we also realize that sometimes you will have link or unlink sections. For this reason, we've added a safeguard to ensure that grade data in child sections is still available to Course Admins: requiring a download of the gradebook spreadsheet for each child section when linking or unlinking. Before completing the linking or unlinking process, Course Admins must choose from one of two downloads: Standard CSV: Select this option to download a CSV file version of your gradebook. This spreadsheet is formatted similarly to how it is in Schoology, with the student names vertically and material titles along the top. CSV for import into other system: Select this option to download a CSV file with more detailed student data. This spreadsheet is separated by columns for mapping purposes to use to import into another system, such as an SIS gradebook. Grade Calculation Differences There are several important differences in how grades are calculated between the two formats. Standard CSV CSV for import into other system Hidden or Unpublished Materials Are not included in Overall or Grading Period grade calculations. Are included in Overall or Grading Period grade calculations. Factors Items with a factor are multiplied by that factor and then included in the final score. Items with a factor are not multiplied by that factor before being included in the final score. Weighted Categories Do impact grade calculations. Do not impact grade calculations. Be sure to consider these variables when deciding the file format to download. Notes: Ungraded items will not appear in the CSV. Individually assigned items will be marked with a hyphen for students who were not assigned the item.

Keywords: courses, linking, link, new course with linked sections Aliases: Schoology WARNING: Before linking sections for any course, please make sure you understand ALL of the information and results of linking sections. If this is the first time you are using Schoology, you should work alongside a colleague and/or DLI instructional facilitator or digital learning coach or PSD Tech Services to ensure you have worked through all the possible pitfalls and are set up for success. Linking Your Sections If you use Schoology Enterprise, you have the option to link the sections of any course together. Course section linking is a great way to manage all sections of a course more efficiently. When sections are linked, they all share the same set of materials and grade setup. This means you only need to create materials and set up your gradebook once, even when you teach multiple sections of the same course. Linked sections also have toggles you can use to switch between each section instantly, so you can keep the sections separate while enjoying a more streamlined workflow. The linked sections feature was designed to improve the instructor's experience. Your students will continue to see and experience Schoology in the same way they always have. Important Notes about Course Section Linking: Depending on the settings in place at your organization, this feature may not be available. Linked sections cannot be imported into Schoology, sections can only be linked after being created/populated in Schoology. Schoology strongly advises against linking or unlinking sections once school has started, as it results in loss of grade data for child sections. When you begin linking sessions together, the master section is the one that you link other sections to. Those sections that are linked to the master section will set aside any existing materials, grade settings, and data. The child linked sections then replace any existing materials and grade setup with that of the master section. If you need to unlink your linked sections at any point during the school year, be aware that if you separate two linked sections, only the master section retains the materials, setup, grades, and data. Scroll down to Unlinking Sections for additional information. When you link or unlink sections, student assignment submissions in the child section(s) are not recoverable. As a safeguard against losing grade data for child sections, you are prompted to download a CSV spreadsheet file containing all the grade data for child sections. See the Gradebook File Download when Linking or Unlinking Sections instructions below for details. Requirements for linking sections of a course: The sections must be within the same Course. The sections must be associated with the same grading period. Enrollment must be unique across the linked sections. There cannot be any overlap in the students. The sections must have the same Course Admins. Note: You cannot link one set of linked sections to another set of linked sections. For example, if you have two sets of linked sections (English: Section 1, Section 2 and English: Section 3, Section 4), you cannot combine them to make one linked set (English: Section 1, Section 2, Section 3, Section 4) The maximum number of sections to be linked is 10. Back to top How to Link Sections If you are a course admin who has the Link sections permission enabled by your system admin, and your sections meet the prerequisites outlined above, you can link your existing sections together by following these steps. There are three different ways to create linked sections: Linking Existing Sections Together Click your Courses drop-down menu and and select My Courses. Steps 2-7 demonstrated below In your list of courses, click the gear icon to the right of the section you consider to be the "master section". If you have materials in both courses, the "master section" is the one that holds the materials and grades you would like to continue to use between the two sections. Select Link Existing Sections from the dropddown. Select the section(s) to link and click Next. As a safeguard against losing grade data for child sections, you must select to download a grade export file for each section being linked. See the "Gradebook File Download when Linking or Unlinking Sections" instructions below for details. Select the file type to download: As a Standard CSV spreadsheet. As a CSV file that you can use to import into other systems, such as an SIS. Click Download and Next. Click Link Sections. A warning message displays: "Materials from (section name) will not be copied into: (section name). Once complete, the sections will share: grade setup, materials, and course profile (of the destination section). Member enrollments will still belong to their respective sections." This means that the section for which you clicked the gear icon will be the master section–the linked sections will now all have access to and use the materials in that master section. This includes Course Materials and items in your Grade Setup (such as Grading Categories, Rubrics, etc). However, the original rosters of students when the sections were separate will remain the same after you link the sections. Click Link Sections. If the requirements for linked sections are not met, the other section(s) will be grayed out. If you hover your mouse over the grayed-out section, you will see a tooltip explaining the cause of the issue. ***************************************************************************************************************** Creating a New Course with Linked Sections (This would only be used for courses you create yourself NOT PowerSchool courses. It is a highly unusual situation. Please contact DLI instructional staff before proceeding) Alternately, you can create linked sections while creating a new course. To do this: Click your Courses drop-down menu and and select My Courses. Click the option to Create Course on the top right of the My Courses area. Note: If you do not see the Create Course button, it may be because your System Admin has not enabled the permission to create new courses for your role. In the Create Course menu, press +Add to add a linked section to the new course and section you are creating. When the form is complete, click Create to create the new course with a master section and linked sections. If you are unsure about how to fill in the Section Code field, check with your System Administrator to ensure your naming convention is consistent with other courses at your school. You can also learn more in this article on section code vs. section school code. Adding a New Linked Section to an Existing Course You can also create new sections that are linked to an existing course from the Course Options area of the existing section. To create a new section that will be linked to an existing section: Click Courses on the top navigation bar. Select the section in the menu that you would like to make the master section. Click Course Options in the left column of the course page and select Edit Info. Click +Add in the top Section Name row to create new sections that are automatically linked to the current section. Back to top

Keywords: Merge, link, parent accounts Aliases: Schoology Directions for linking Parent Accounts from different organizations and Merging Staff accounts with Student Accounts. Here is the Schoology support page: https://help.powerschool.com/t5/Getting-Started/Getting-Started-Guide-for-Schoology-Learning-Customers/ba-p/328217 Linking parent accounts: https://support.schoology.com/hc/en-us/articles/201000893-Linking-Parent-Accounts-Across-Different-Organizations

Keywords: Schoology Profile Picture, Schoology Teacher Picture, Schoology Picture Aliases: Schoology Schoology Profile Picture Expectations: profile picture should represent you in a positive manner  profile picture should be school appropriate you should have permission to use the picture (copyright) To change your profile picture: Note: If the Edit Picture option does not appear when you hover over your picture, your organization may have different rules for profile pictures. Please reach out to your System Administrator with any questions. Hover over the profile picture and click Edit Picture. If you already have a photo in place, click Remove Picture to remove your current picture from view. Click Attach File. Choose a JPEG, PNG, or GIF file from your device. There is a 5 MB limit per photo file. If you'd like to use an avatar instead, choose an avatar below. <span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span>

Keywords: Grading periods, current courses, add grading period, setting the grading period  Aliases: Schoology You should only change the grading period of a course that you created. You will NOT be able to change the grading period of a course that was created through PowerSchool. <span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span> Adding Grading Periods at the Course Level To add a grading period to a self-created course: Enterprise teachers whose courses are not managed at the school or district level may add grading periods with the following steps: Click Course Options under the course profile photo. Select Edit Info. Select an active grading period. (Note: Place your curser in the Grading Period box to activate the scroll bar and move up and down list of dates.) Click Save to complete.

Keywords: members, administrators, roles, manage materials, section override roles Aliases: Schoology Assigning roles within a course To assign an override role to a member in a section you administer: Navigate to the Members page of the section. Click the gear icon to the right of a user’s name. Select Make Admin from the drop-down menu. At this point, the user is a course admin with organization-level permissions controlling what they can do in Schoology and this course section. After the user is an admin, click the gear icon again. You’ll see a new option, Set Section-level Role. Click on this to see the section override role options. A pop-up appears showing the options to either keep the user’s organization-level role or to assign a section-level role. Click Save to apply any changes. Icons In Schoology, the shield icon is used to indicate admin status in a course or group. However, if your Enterprise organization has enabled the Section Override Roles feature, you may see different icons: The shield-with-star icon, indicating that a user is a course admin and their organization-level role permissions apply within that section. This icon also applies to group admins. The blank shield icon, indicating that a user is a course admin with a section override role assigned in that section. For example, in the screenshot below, the user is course admin with an organization-level role and permissions in Math 5: Section 2. In Math 5: Section 3, a blank shield icon indicates that a section override role is in place that overrides the user's organization-level role and permissions. ASSIGNING SECTION OVERRIDE ROLES (ENTERPRISE INSTRUCTORS) Section override roles give course administrators the ability to empower a co-teacher, teaching assistant, paraprofessional, or substitute teacher, to name just a few examples, with section-specific permissions that may be different than the global permissions they have with their organization-level role (such as teacher or student). There are six default categories that cover many likely role scenarios: Role Name May be great for... Edit Grades / Edit Materials Co-Teacher Special Education Co-administrator Substitute Teacher (Long Term) Edit Grades / View Materials Teaching Assistant View Grades / Edit Materials Teacher Advisor Grade-Level Lead View Grades / View Materials Principal Mentor teacher Student Teacher No Grades / Edit Materials Curriculum team Office Managers No Grades / View Materials Paraprofessionals Substitute Teacher (Short-term) Tutor or Advisor Visiting Teacher It’s important to remember that section override roles can both enable and disable permissions for users in specific sections. For example, if a user has organization-level role permissions which allow them to Manage materials, but he or she is enrolled in a section with a section override role permission which does not allow them to Manage materials, then he or she will be losing permission to edit materials within that section. Likewise, if a user has organization-level role permissions which do not allow them to Manage materials and is enrolled in a section with a section override role permission which enables them to Manage materials, then he or she will be gaining permission to edit materials within that section. Note: If you aren't sure which permissions are available to a user based on their organization-level role, please reach out to your organization's Support Contact.

Keywords: courses, schoology resources, course materials, saving course materials, resource collection, template for future course Aliases: Schoology As a course comes to an end, you can save the materials you've created to your Resources. This enables you to copy your materials to future courses or share them with other educators. Does this save a "live" version of my course or a copy? Schoology Resources acts as a file storage area: When you save your course it creates a copy of the materials from your course to be used as a template for future courses. There is no sync between the version in your course and the copy in your resources. If you made a change in your course, this does not update the copy in Resources. This works the other direction, too; if you change the copy in Resources, that doesn't change the original in your Courses. Think of your current course as a written notebook with all your lesson plans. You can take that entire notebook to the copier and make an exact duplicate of all your lesson plans as they exist at that time, and then file that duplicate away for future reference. But if you change your current lesson plans, the duplicate in your file isn't changed.  Save a Course to Resources If you wish to reuse all the materials you've created for the course, use the Save Course to Resources option. To save an entire course's materials to your Resources: Navigate to the Materials page of the course you'd like to save to Resources. Click Options at the top. Select Save Course to Resources from the drop-down menu. Select the Resource Collection in which you'd like to house your course content. If you haven't created a collection, you can add the course to your Home collection. Optional: Select a folder within the collection to which you'd like to save your course material.  The Save as field indicates that your course materials will be saved in a new folder within the selected destination in your Resources. Within that folder, the materials remain organized in the same structure that was used in the course. Click Submit to complete. Important Notes: Course materials are saved as "templates" to Resources. Other course-specific items, such as members, student submissions, the course profile picture, and calendar events are not saved to resources.  Depending on the number of materials in the course, it may take some time to save the course to Resources. In this case, you will see a message that reads, "Your large operation is currently being executed. You can access a list of your large operations from your Transfer History area." Check out this article to learn more about Transfer History. If you applied Student Completion Rules (Enterprise only) to your course, the rules are retained when the course is copied to Resources. This also means that when you copy that course content into a new course section, the original rules and sequencing are still in place.  If you create Google Drive Assignment button items, you may want to attach the google file to the assignment before saving it.  This will ensure you have the correct file associated with the assignment the next time you want to use it.  You will need to re-attach the Google File with the Google Drive Assignment button once it is in the new course.  See this for more information: <span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span> Save individual materials or folders to Resources: If your course is organized into folders, you can save individual folders and their contents to Resources. Navigate to the Materials page of the course. Click gear icon to the right of the material or folder you'd like to save. Select Save to Resources from the drop-down menu. Select the Resource Collection in which you'd like to house your course content. If you haven't created a collection, you can add the course to your Home collection. Optional: Select a folder within the collection to which you'd like to save your course materials.  If you are saving a folder, you'll see a list of the materials within the folder that will be saved to your Resources. Click Save Copy to complete. Important Notes: Course materials are saved as "templates" to Resources. Other course-specific items, such as members, student submissions, course profile picture, and calendar events are not saved to resources.  If you applied Student Completion Rules (Enterprise only) to a folder, the rules are retained when the folder is copied to Resources. This also means that when you copy that folder into a new course section, the original rules and sequencing are still in place.  See this for more information on using the Google Drive Assignment Button

Keywords: course, search Aliases: Schoology Click on COURSES in the blue ribbon at the top Click on My Courses on the right under your name Along the right side of the My Courses and Course Listing pages are several fields that help you search Schoology for course sections based on different criteria. These criteria can be used individually or in conjunction to help narrow your search: School: Click the empty field to select available schools or begin typing the name of the school to narrow your search. Check Display Current Sections Only  Instructor Last Name: Limits the search by Instructor Last Name. Instructor First Name: Limits the search by Instructor First Name. Click Search More details on this Schoology page:  https://support.schoology.com/hc/en-us/articles/115012261988-How-to-use-the-Course-Listing-and-Section-Search-System-Admins-#h_92e24456-3eb2-4193-bd52-f2b74ea35915

Keywords: Error, not document owner, access Aliases: Schoology Error Message: {"errors":{"detail":"Failed to retrieve provider email for current user","source":{"exception":"Exception"}}} This error indicates the person attempting to access the assignment is neither the document owner nor the student. This is typically seen when a co-teacher is attempting to access the assignment. See Q: Can my co-teacher and I both grade student work submitted via Google Drive Assignments?