Keywords: Schoology, Parent Access Codes Aliases: This video will walk you through how to use a Merge Addon to create a how-to letter with student name and Parent Access Codes embedded into the letter. Video Transcription:  Donna demonstrates how to use a merging add-on to generate personalized letters for students’ parents, containing their Schoology access codes. Here’s a summary of the next steps: Accessing the Template Letter: Donna navigates to Schoology, then to the Schoology forum under ‘Resources,’ and locates a folder named ‘Parent Communications’ containing a template letter. She advises making a copy of this view-only template for personal use. Modifying the Letter: In her copy, she replaces placeholders with tags corresponding to the columns in her Google Sheets document (e.g., {{First Name}}, {{Last Name}}, {{Parent Access Code}}). This ensures that the merging process will insert the correct information in each letter. Highlighting Important Information: She emphasizes the need to make certain parts of the letter stand out, like the parent access code, by using text highlights or changes in font size. Using the Autocrat Add-on: Back in Google Sheets, she opens the Autocrat add-on, sets up a new job, and selects the modified letter template. She then configures the settings to match each tag in the letter with the corresponding column in the sheet. Creating the Merged Document: Donna chooses to compile all the letters into a single document with page breaks between each letter for easy printing. She ensures that each letter is properly formatted and that the information from the sheet maps correctly to the tags in the letter. Finalizing and Printing: After running the job, a new document named ‘Practice Course Letters’ is created in Google Drive. This document contains a personalized letter for each student, ready to be printed and distributed. The video tutorial is designed to simplify the process of creating and distributing Schoology access codes to parents, making it a more streamlined and efficient task for educators. Donna concludes by encouraging viewers to experiment with the Autocrat add-on for various applications and invites questions for further clarification.

Keywords: student grades, advisor dashboard, view student course, view student grades Aliases: Schoology How to access the Advisor Dashboard in Schoology. <span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span> Accessing the Dashboard: Log into your Schoology account. If your school has the Advisor role enabled and you're assigned as an advisor, you should see the Advisor Dashboard as part of your homepage or under a specific tab designated for advisors. Overview of Students: The Advisor Dashboard typically provides an overview of the students you're advising. You might see a list of your advisees, along with key information like their current courses, grades, and attendance records. Tracking Academic Progress: The dashboard often includes tools for tracking the academic progress of each student. This can include grades, assignment submissions, and participation in discussions or activities. Communication Features: You may be able to communicate directly with your advisees through the dashboard. This could involve sending messages, scheduling meetings, or setting reminders for important academic deadlines. Accessing Student Profiles: Clicking on a student's name usually takes you to their individual profile, where you can see more detailed information, including their course enrollments, performance in each class, and any submitted assignments or assessments. Collaborating with Teachers and Parents: The dashboard might also allow you to collaborate with teachers and parents. This can involve sharing student progress reports, discussing strategies for student support, and planning interventions if needed. Customization and Settings: Depending on your school's implementation of Schoology, you might have options to customize the dashboard. This could include setting up notifications for specific events or tracking certain metrics more closely. Support and Resources: The dashboard might provide access to additional resources for student advising, such as college and career planning tools, academic support services, or counseling resources. How to view student grades and calendar with Advisor Dashboard <span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span> Video Transcription: In the video "Viewing Student Grades & Calendar w/ Advisor Dashboard" by Donna Squires, uploaded on May 21, 2021, the process of viewing student grades and calendars using the Advisor Dashboard in Schoology is explained. The video is 177 seconds long and covers the following steps: Accessing Student Grades: To see student grades in Schoology, go to ‘Tools’ and select ‘Advisor Dashboard’. If you’re an advisor, enter the student's last name and select them from the list. Summary of Courses: A summary of the student’s courses is displayed, as shown in a previous video by Donna. Grades Tab: Select the ‘Grades’ tab to see a list of all courses the student is enrolled in. Click on a course to view grades for that specific class. Viewing Different Grading Periods: If a course has multiple grading periods, you can select from them to view grades for those specific periods. The dashboard defaults to the current grading period. Detailed Grade Information: You can click on individual items for more detail and see if the student has submitted specific assignments. Downloading Student Reports: For a comprehensive view, you can download student reports. This feature allows you to choose grading periods and courses for which you want to see grades. Using the Calendar Tab: The Calendar tab shows all due assignments for the student. Hovering over items on the calendar provides more details, including which course the assignment is from. Viewing Past Grades: The system defaults to showing current grades, but you can also access past course grades if needed. The video concludes by inviting viewers to ask questions if they need further clarification on using the Advisor Dashboard to access student grades and calendars in Schoology.

Keywords: navigate linked sections, courses, Schoology, sections, announcements, posting updates, bulk edits Aliases: Schoology How to Use Linked Sections  Linked sections share the same Materials and the same Grade Setup. All other areas of the course are separate, but as the Course Admin you can toggle among sections in each area.  Making announcements and posting updates Creating materials Using Course tools Course tools include: Gradebook, Mastery, Attendance, Members, Analytics, Workload Planning, and course-level Apps Grading  Making Announcements and Posting Updates in Linked Sections When you link your sections together,  you can send updates to all of your sections within a course at once. When you create an update, by default, the post will go to all of your sections. You can click the x next to each section name if you do not want that section to see your post. When you post an Update to linked sections, it will appear multiple times in your Updates area–once for each section you post to. However, the update only displays once for your students, for the section in which they're enrolled. Creating Materials in Linked Sections  Linking sections enables you to manage your materials in one place. When you click Add Materials after linking your sections, the items you add to your course are added across all of the sections.  To create identical items across the linked sections, simply clicking Add Materials and fill out the create form of your desired material type. Enter the due date in the date field next to All Sections.  Customizing Materials in Linked Sections If you would like to differentiate the due date and availability of this item for each of your linked sections, click Select Sections to Customize below the Due Date field. Select the section(s) to customize and enter the Due Date for each section. If you would like to make an exception for one section to have its own due date (or time), click Select Sections to Customize and then check the desired section. Selecting a specific section will pull out that section's availability fields, and all the other sections are labeled Everyone Else:   If you would like each section to have its own due date, check Select All, as in the example below. You can also use the Bulk Edit area to customize the availability of an item. The published section is displayed next to the due date: Each course section is displayed under the Due date column. Use your cursor to hover over the book icon next to the due date to confirm the course section name. A green circle indicates the item is published in that course section. The gray circle indicates the item is unpublished in that course section. A Note about Availability of Materials in Linked Sections: If you publish items from the gear icon drop-down menu on the Materials page, you publish the item to all sections; you cannot customize availability.  You will receive the message "Are you sure you want to publish [material title] for all linked sections?" Click Publish All to add the material. Using Course Tools in Linked Sections  Courses with linked sections share the same Materials and Grade Setup. Everything else in your course, however, remains separate. In your other Course tools — the Gradebook, Mastery, Badges, Attendance, Members, Analytics, and Workload Planning areas — you'll have toggles to switch among different sections. These toggles appear near the top left of the page. For example, this screenshot of the Gradebook area in a course with linked sections shows the expanded drop-down menu you can use to toggle between linked sections in a course. This same drop-down menu appears in the Mastery, Badges, Attendance, Members, Analytics and Workload Planning areas as well: Grading in Linked Sections Setting Up Your Gradebook Grade Setup does not change at all once your sections are linked. This screen looks the same as it would if you did not link your sections, and all of the items you create here — grading categories, grad scales, rubrics, and the settings you apply to your gradebook — will apply to all of the sections within this course. Administering Grades You can grade your materials in Schoology from directly in the Gradebook, or from the item itself. Gradebooks across linked sections remain separate. You can use the toggle tool and drop-down menu to move among the gradebooks for your different linked sections:   Similarly, you will see a toggle tool when grading from the item itself. Below you can see screenshots of this tool in the different types of materials: Assignments: Open the assignment. In the Submissions column on the right, select a section to see its list of student submissions. Discussions: Click the Discussion to open it from the Materials page. Use the toggle in the Discussion Toolbar at the top to switch among the posts in the different sections. Tests/Quizzes Open the test/quiz from the Materials page. Select the Results tab along the top. Use the section toggle at the top to switch among submissions for the different sections. Assessments Open the Assessment from the Materials page. Select Student Attempts along the top. Use the section toggle at the top to switch among submissions for the different sections.

Keywords: Send messages, messages from header, messages to course, messages to group, respond to schoology messages from email Aliases: Schoology   Notes: Students cannot send messages to each other. Deleting a message you sent will not delete it on the receiving end. Send Messages from the Header The header in Schoology provides a quick and easy way to access your messages from anywhere within Schoology. When a new message arrives in your inbox, a yellow number displays until you open the new message. To send a message from the header: Click the envelope icon in the header. Click New Message. Enter the recipient's name in the To field. A list of users automatically populates as you type. Note: If a user does not appear when you type their name, it's possible they've restricted messaging from their account privacy settings. Select the user from the list. Enter a subject and message. Click Send to complete.   Send Messages to a Course or Group You may also send messages to all members in a course or group. Sending a mass message creates individual correspondence between you and the member of the course. When the member replies to your message, the message will remain private between you and the member. To send a message to a course or group, please see our article on course and group messages. Send a Response to a Received Message Even if the settings in place at your school don't allow you to send messages, you may be able to receive messages. To respond to a message: Click the envelope icon in the header. Click a message to open and view its contents. Enter a response. Click Send to complete. Note: If you receive a message that has multiple recipients, all recipients will see your reply. You may respond to only the sender of the message by replying to the email notification you received (see below). Responding to a Message from Your Email Account If you have set your Schoology permissions to receive email notifications for received Schoology messages, you can respond to the message directly from the notification by clicking Reply in your email account, as you would respond to a regular email. Note: Responding to a message from an email notification only sends a response to the Schoology member who sent the message, regardless of whether it was sent to multiple other recipients. To respond to all message recipients, reply from within Schoology Messaging instead of your email account. You may also send messages from any place the user's information is available. These areas include the following: The Members area of courses and groups. When searching for a person using the magnifier icon. The Faculty area on the school profile. User Profiles.

Keywords: Workload, student workload, workload planning Aliases: Schoology The workload planning feature is available in every course section (Enterprise) to help teachers determine student workload in Schoology. <span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span> This tool aggregates assignments and other materials across your students' courses and displays the number of assignments due on a given day. It may be useful when scheduling tests and projects, planning lessons, and understanding how much time your students have to work on something you plan to assign. To use Workload Planning, select a number of items to use as the threshold of items due from the dropdown at the top of the page. For example, in the image below, the teacher has kept the default Student Workload to "2 or more items." The grid in the Workload Planning area will be color-coded based on this number: when members of the course have the number of assignments that you have set due on a given day, the cell corresponding to that day and student will be shaded yellow. If the number of items due is one more than the number you have set, it will be orange. When the number of items meets or exceeds two items over the threshold you have set, the cell will be shaded red.  The top table displays a summary of student information. For example, in the image below, 9 out of 11 members in the course section have two or more items due in Schoology on Monday. That is 82% of the members in the course! The Student Breakdown table displays the workload for each individual student. The first student has two graded items due on Monday. Clicking on the number will further display each graded item assigned to the student.  

Keywords: saving course materials, transfer grades, transfer student work Aliases: Schoology Please see the Frequently Asked Questions document to learn what happens and what options are available if you have a student(s) added or removed to courses, you change a grade, class, or course you are teaching, and how to manage the materials. We will continue to add questions and information as we receive it.  If you have a question, please submit it in a ticket and we will get you an answer as soon as possible and update the table. FAQ Mid-term Changes to Student Enrollment or Teacher Courses in Schoology

Keywords:  Schoology members, unenroll, remove member, leave a course Aliases: delete course If you find there is a course you no longer want to be a member of, you have two choices; Ask the instructor (called administrator in Schoology) of the course to unenroll you. If you have admin rights in the course you can unenroll yourself from the Members list.  *Note that current courses created through PowerSchool of which you are the main instructor, will continue to show in your course view. Please reorder your courses in My Courses or Course Dashboard for a better arrangement if you don’t want to see a particular course in a dropdown view.   <span class="fr-mk" style="display: none;"> </span>

Keywords: Hands on Art, add content for PHOA Aliases: Schoology, Hands on Art  If you would like to add support materials for Peninsula Hands On Art lesson to your Schoology course, this video walks you through: Downloading the videos and saving them to a Google Folder  Using Insert Content or Resources to embed the videos in an Assignment or Page in a course Adding links to the PHOA project page <span class="fr-mk" style="display: none;"> </span><span class="fr-mk" style="display: none;"> </span> Video Transcription: In the video "Adding Links and Videos for PHOA Projects to Schoology" by Donna Squires, uploaded on November 20, 2020, a tutorial is presented on incorporating Peninsula Hands-On Art (PHOA) project resources into a Schoology course. The video is 570 seconds long and covers the following steps: Accessing the Main Page of Hands-On Art: From the main page in Hands-On Art, navigate to the specific projects, like the October and December projects. Embedding Videos: To embed videos from these projects, open the desired video and use the three dots to download it. Alternatively, you can copy the video's URL for embedding in Schoology. Adding Videos or Links in Schoology: Create a folder in Schoology for PHOA. Donna demonstrates adding videos or links both as a page and as an assignment. Setting Up a Page: In the page setup, you can simply paste the URL of the video as a hyperlink or embed the video directly. This can be done by using the 'Insert Content' option, selecting 'Google Drive Resource App,' and importing the desired video from the Hands-On Art folder. Creating an Assignment: Similar to a page, you can add a link or embed a video in an assignment. The key difference with an assignment is the ability to set a due date and allow students to submit their art as a photo or recording. Additional Instructions: Donna suggests adding instructions for students, such as how to view the video in full screen. Student View: Viewing the course as a student, the embedded video and link appear in the upcoming events. Donna demonstrates how students will see and interact with the page or assignment, including submitting their art if it's an assignment. The video concludes with a reminder that these methods can be used for adding materials, links, or videos to PHOA projects in Schoology and invites viewers to ask questions if they need further assistance. The tutorial aims to assist educators in effectively incorporating art resources into their Schoology courses.

Keywords: Create Course, delete course, section name, manually create a course, setting the grading period, create additional sections Aliases: Schoology  How to create a Course * PSD Courses for students are created through PowerSchool. You should NOT change the Course Name. Doing so will cause confussion in how the Course Name is displayed for others that are instructors and members of that overarching Course.  Example; There are 4 teachers that teach Kindergarten in a particular building. ATTENDANCE KINDERGARTEN is the main overarching course with 4 sections (one for each teacher). If one teacher changes the Course Name to Mr. John Doe's K  Kids, it will show as "Mr. John Doe's K  Kids" for ALL the kindergarten courses at that school.    The ability to create/delete courses is open/turned on during the following time periods: the first and last week of Semester 1 & 2 the first and last week of Trimester 1, 2, & 3 If it is outside of these time periods, please submit a ticket through service central to request the creation of a course.   The following directions are for creating other courses such as a practice or sandbox, courses for student organizations, parents, PD, or PLC. Courses are the structure of your online classroom. They're the space where students and teachers interact; the space where all the course materials will be housed, viewed, and completed. Through your courses, every message, update, assignment, etc. is specific to course members only. Your online course contains all the necessary tools for building materials designed to engage students and facilitate interaction. Note: Enterprise instructors may not see some of the options below, depending on the settings in place at your school or organization. Contact your System Administrator with any questions. Schoology mobile apps do not support course creation. To manually create a course: Click Courses at the top of Schoology. Click My Courses in the top right corner of the drop-down menu. From the Courses page, click the Create Course button In the Create form: Enter a Course Name; for example, "English 101" Rename the Section Name by clicking into the area that says Section 1. Select a Subject Area. Enter a Grade Level, or select a grade range. Click Create to finish. Note:  If you are an instructor in an Enterprise organization, additional fields will be available to you. A grading period will only be available if the System Administrator has created a list of designated grading periods. If you don't see a grading period for your course, please contact your System Administrator. You can also add a Course Code and Section Code. Learn more in this article. Course Name vs. Section Name Each course has a Course Name and a Section Name. This naming convention allows you to create multiple sections for the same course. For example: Course Name: English 101 Section Name: Section 1 You can also find more information about sections and courses here: What is a Course and a Section? Creating additional sections Create a new section under an existing course If you already have a course, and you'd like to add another section under that same course, use the Add Section option to create a section. This option does not copy any of the course materials into the new section. Click Courses at the top of Schoology. Click My Courses in the top right corner of the drop-down menu. Click Add Section next to the desired course. Click Create. OR Create a copy of a current course section Use the Copy Section option to create a clone of an existing section you have created under the course. This option copies over the course materials you've built out in the existing section. This is a good way to add a new class with the same materials, but a different roster of students. Since this operation also copies your existing materials and content, check your Transfer History to follow the progress of the section copy. Click My Courses in the top right corner of the drop-down menu. Click the gear icon to the right of the section you'd like to copy. Select Copy Section from the drop-down menu. Complete the Copy Course Section form. Click Create. Note: Upon copying a section, you will receive a notification that the process is being executed and that you can access a list of large operations from the Transfer History area. Once the copy process shows completed in Transfer History, the course section will be available from Courses.   Setting the Grading Period: Select the correct term for your course.  To scroll to see additional terms, place your curser on the right side of the dates to see the scroll bar and move as necessary. (You will only see the scroll bar when your curser is hovering over it.)  

Keywords: Schoology, Resources, Collections, Export Materials Aliases: Share Course Materials, Export Courses, Transfer Courses If you are leaving your current position, and need or want to share or export materials from your Schoology account, you will first want to save courses and materials to a Collection in Resources. See Save/Copy Materials to Resources in Schoology for more information. Once you have saved items to a collection in My Resources you can export the collection. Organize, Import, or Export Collections At the top right corner of My Resources is a dropdown menu that includes the options to Reorder, Import, and Export collections. Reorder: This option enables you to arrange the order of your collections. Click the arrow that appears next to the collection and drag the collection to your desired location. Don’t forget to save! Import: This option enables you to import files exported from Moodle 2+, Blackboard, Brainhoney, or Common Cartridge (v1.2). You may also import standard ZIP files as Schoology Collections, or QTI ZIP files from another system. Export: Export a collection as a Common Cartridge file (IMSCC v1.3). Common Cartridge files can be imported into systems that support the IMS Common Cartridge format. Transfer Exported Collections To access the Transfer History, click on the dropdown arrow next to your account profile and select Settings. You will see the Transfer History tab.