Aliases: Gmail delegated account, account delegation setup, Gmail account access, shared inbox

In Gmail, delegated accounts and shared inboxes are the same. These features allow you to grant people or groups (delegates) access to your Gmail account, resulting in a collaborative inbox with numerous benefits:

• Automatically sorting email with filters (rules)

• Keeping a record of correspondence by archiving email

• Tracking the status of email messages using labels

• Showing or hiding the delegate’s name as the sender

Delegates can read, send, and delete your email messages. They cannot chat with anyone for you or change your Gmail password. When they send a message, their email address appears as the sender.

If you’re using Gmail through your work, school, or other organization, you can grant delegation to a group, simplifying management through group membership.

How to Add or Remove a Delegate in Gmail

Adding a Delegate

1. Log in to Gmail on a computer (delegates cannot be added via the Gmail app).

2. In the top-right corner, click the gear icon (Settings) and select See all settings.

1. Navigate to the Accounts tab.

2. Under the Grant access to your account section, click Add another account.

1. Enter the email address of the delegate. If using Gmail for work or school, you may enter a group email address if allowed by your admin.

2. Click Next Step, then Send email to grant access. The delegate will receive an email to confirm access. Invitations expire after one week.

Removing a Delegate

1. Navigate to the Accounts tab in Gmail settings.

2. Under Grant access to your account, click delete next to the delegate’s email address.

Additional Details

• You can add up to 10 individual delegates or 1000 within your organization.

• With typical use, up to 40 delegates can access an account simultaneously. Automated processes may reduce this limit.

• Delegation changes may take up to 24 hours to take effect.

Use the steps provided to add or remove delegates and manage shared inboxes effectively. For further assistance, refer to the official Gmail help guide.