Importing Student Photos into PowerSchool
keywords: PowerSchool, import, student photos, photographs, upload
aliases: PowerSchool, PowerSchool Admin, PowerTeacher Pro
This guide provides step-by-step instructions on how to import student photos into PowerSchool. It includes detailed instructions on navigating Google Drive, downloading and renaming files, formatting data, and uploading photos into PowerSchool. By following this guide, users can easily import student photos into PowerSchool for efficient management and organization.
1. Navigate to Google Drive. Click on the "Shared Drives" tab, and double-click "PSD Staff & Student Images". If this Drive is not yet shared with you, please ask the Technology Admin Secretary to share it with you.
2. Double-click the Google Drive Folder where the photos that need to uploaded live. For this example, we are using the 2023-2024 school year.
3. Double-click on the school where the photos that need to be uploaded live. For this example, we are using Artondale Elementary.
4. Download both the .zip fie and the associated .txt map file. In most cases, we will only ever download/upload the student versions. You don't have to open the folder or the file to download, you can just click the download button that appears on the right when you hover over the link.
5. Open your "Downloads" Folder
6. "Rename" the map file. Please follow the convention "XXX2023.txt" where XXX is the school abbreviation. In this example, the name of the file should be "AES2023.txt".
7. Open the map file, and copy all of the data to your clipboard.
8. Open up the Map File Formatting file, and paste the the data from the map file into it.
9. Click on "Where the Magic Happens" and press "Run it!"
10. Click on the "PowerSchool" tab, and copy the contents to your clipboard.
11. Open up the map file again, select all, and then paste the contents from the "PowerSchool" tab into it. Save and close it.
12. Open up PowerSchool, and select the school that you are uploading photos to. For this example, we are uploading for Artondale Elementary.
13. Click the "Data and Reporting" link
14. Click on "Data Management" and then "Student and Staff Photos"
15. Click "Import Pictures"
16. Set Group to "Students" and Mapping Type to "Student/Staff Number". Then upload both the mapping file and the .zip folder accordingly.
17. Click "Upload"
