Gmail Basics

Keywords: Gmail, Gmail Basics, Gmail Tutorial

Aliases:

Gmail Basics
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Gmail Cheat Sheets from Google Workspace Learning Center

Gmail Basic Skills Benchmarks and Learning Resources

Viewing gmail through an Outlook lens

Make Gmail look like Outlook

Additional Resources

Gmail Cheat Sheets from Google Workspace Learning Center

Composing an email

Reading and replying to an email

Organizing your inbox

Gmail Basic Skills Benchmarks and Learning Resources

I Can...

Learning Supports

Find and access my gmail account

From Portal.psd401.net
From Google app icon

Navigate, create, and respond to emails

Organize my inbox

Find emails

Create Signatures

Video meetings and sending messages

Use other tools in conjunction with gmail

Personalize my Gmail

Maximize productivity and prioritize tasks

Stay focused

Viewing Gmail through an Outlook lens (click for Google Training Center resources)

In Outlook...

In Gmail...

View messages and their replies by default as individual entries in your Inbox

Group messages and their replies by default in conversation threads so you see multiple related messages in one view

Spell check automatically while composing

Check spelling after composing

Attach and forward multiple messages

Forward all or select messages in a conversation thread

Delete messages, typically to save space

Archive messages to declutter your inbox

Sort messages by sender, date, or size

Find messages by sender, date, topic, and more using Gmail

Organize messages in folders

Tag messages with labels

Assign color categories to messages

Color-code your labels

Flag important messages

Star or add markers to important messages

Manage incoming email with rules

Manage incoming email with filters

Flag messages for follow-up

Add messages to your tasks list or a Follow Up label

Get desktop mail notifications via Desktop Alerts

Enable desktop notifications in Chrome

Share a mailbox

Delegate your mailbox to individuals or use Google Groups to share more broadly

Make Gmail look like Outlook

I want to…

Additional Resources

From Outlook to Gmail: Looking for more tips on transitioning from Outlook to Gmail? See the Google Workspace Learning Center for comparison charts and illustrations showing side-by-side Outlook and Gmail features and functions.
Gmail Intermediate Tips
Gmail Advanced Tips
Accessibility Tools
Troubleshooting
Shake Up Learning Podcast/Blog Time-Saving Gmail Hacks for Teachers
Shake Up Learning Quick Tip of the Week How to Create a Gmail Signature in Google Docs
Snooze an email: If you have an email that you want to put off responding to, or be reminded of later, you can ask Gmail to Snooze it. On the far right, there’s an icon that looks like a clock. Click that and Gmail will ask for when you want the email to pop back up in your inbox.

Draft emails from Google Docs