Managed AppleID Transition FAQ + Instructions

keywords: Managed Apple IDs

alias: Apple Accounts

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Managed Apple IDs Spring 2023

At the recommendation of Apple to better secure accounts in our environment and to better support our teachers who use iPads with students in the classroom, all Apple IDs created with a @psd401.net or @edtools.psd401.net email address will be migrated by Apple over to personal accounts and all accounts for our staff & students will become managed by the district. Due to privacy reasons, Apple doesn’t share with us who the staff are that have these accounts, so if you are one of these people, you will be notified by Apple directly via email to transition your account. All purchases or preferences with these accounts will be transferred over to your personal account. This process will start next Monday and will be open for 60 days. Apple will be contacting those staff members directly and will continue to over the 60 days if you don’t make the change. We are here to help through Service Central or the Help Desk, but most of this process will be communicated by Apple starting Monday, March 20, 2023.

Questions

Answers

I don't understand why I need to have a personal email to create an account on a district device.

You don’t - Apple that will be requiring you to make a personal Apple ID (not really an email account, though it can function like one) for the sole purpose of transferring any apps and data you have under your current @psd401.net Apple ID to that newly created personal Apple ID so you don’t lose it. You can sign out of that account once it’s been created and your stuff is transferred over to it. And then login with what is now your district-managed @psd401.net Apple ID account.

I still wonder about using our personal emails for anything work-related because of records requests though.

You should only be using your @psd401.net Gmail account for work.

A few years ago when I turned in my first PSD iPad, and received my 2nd one, it asked for an Apple ID.

I no longer wanted to use a personal email Apple ID for a PSD device so I created an Apple ID using my PSD email address.

I use my PSD iPad only as a backup. I have never downloaded anything onto it, never saved anything onto it, and do not have any debit/credit card associated with that Apple ID.

Do I need to do anything with that Apple ID? Or will it just disappear, and I will be assigned one by PSD to associate with my PSD iPad?

You should be fine to proceed with the changeover. It will prompt you for an email to transfer everything to (even if ‘everything’ is effectively nothing). I just created a throwaway email to point to.

I then signed back into my district devices with my district email again, except now it’s a managed AppleID so the login process goes through ClassLink.

You can go to https://appleid.apple.com and sign in with your current district email AppleID to initiate the changeover process. Based on what you said, you should be fine to do so.

Steps:

Go to appleid.apple.com
Sign in with the account that you got an Apple notification about (this could be @psd401.net or @edtools.psd401.net)
If you have a personal email that doesn’t already have an Apple ID associated with it, you can enter that email here to transfer all content over to it (this will effectively be creating an Apple ID for that account). Otherwise, click the ‘Create an iCloud email at iCloud.com’ option. This may be the easiest option for most people.
At the next screen, you will be prompted to create an iCloud account. The username can be anything, and it will autocomplete with @iCloud.com

Note: If you have a debit/credit card associated with your current @psd401.net or @edtools.psd401.net you may be prompted to enter it during the account migration process. If you no longer have the card info, you will need to wait 60 days (starting from 3/20/2023) for Apple to reclaim the Apple ID, so the migration can take place.

If you have completed the transfer process, it would be a good time to sign out of the Apple ID you’re currently logged into on either a macOS computer or iPad, and sign in with your new district-managed Apple ID. At the Apple ID sign-in screen, enter your PSD email, then continue. It should look like below:

Click continue and you will be redirected to the ClassLink sign-in screen. Sign in like normal.
You should now be signed into your macOS computer or iPad with your newly created district-managed Apple ID.
Alternatively, you may see a notification to update your Apple ID, and be prompted to sign with ‘Apple ID for Peninsula School District 401’ - it will then take you through the ClassLink login.