Keywords:  Schoology Google Drive Assignments, Google Drive Folder, share folders, share permissions

Aliases: Google Drive assignments, Google button, Schoology Assignments,

There may be times when additional staff need access to Google Drive Assignments such as co-teachers, support instructors, or paraeducators.  To do this you will need to give the staff person Share Permissions in the associated folder in your Google Drive.

Understanding the Google Drive Folder Hierarchy

The first time you create an assignment using the Google Drive Assignments app and a student opens it with the My Document button, a new folder called Schoology Google Drive Assignments automatically generates at the root level in your associated Google Drive. With each new assignment you create, new folders populate automatically with the following hierarchy:

• A new folder for the course and section named CourseName: SectionName, plus a numeric identifier to ensure uniqueness, is added in the Schoology Google Drive Assignments folder.

• A new folder with the Assignment name for its title, also appended with a numeric identifier, is added to the course/section folder.

Each time a student makes a copy of the file, it is added to the Assignment folder. The filename is the name you gave it with the student name appended to the beginning.

For example, if you created a new assignment called Grammar Review in Section 1 of an English 101 course, the folder structure would be Schoology Google Drive Assignments > English 101:Section 1+[numeric ID]. If course member Hannah Atkins then creates a copy of the file, it is named Hannah Atkins - Grammar Review+[numeric ID] and placed in the English 101:Section 1+[numeric ID] folder.

Giving Access Through Share Permissions in the Drive Folder 

Go to the course folder in My Drive: Schoology Google Drive Assignments

Select Share for the folder you want to give access to.

Add the person's @edtools.psd401.net account and set the permissions as Viewer, Commenter, or Editor as needed.

Example of how to share access to a Google Drive Assignments folder in your drive