Add/Unenroll a Staff Member to a Schoology Course

Keywords: members, unenroll, add member, unenroll member, give administrative access

Aliases: Schoology

HOW DO I ADD CO-INSTRUCTORS TO A COURSE?

If you co-teach your class, work with a TA or paraprofessional on a regular basis, or want to give administrative access to a student-teacher, you may consider adding one or more additional course admins to your course.

To do this, the person must first be enrolled as a member of your course and their account must be an instructor or faculty account.

The course administrators of a Schoology course have access to view and manage materials in the course. A course section can have as many administrators as needed. Administrators of the course will see course updates populate their Recent Activity feed. They can also receive menu and email notifications for the course.

Note: Only the course creator can add sections to the course – other course administrators can not add sections. For example: User A creates Course 1: Section 1. User A then adds User B as an admin for Section 1. User A can make changes to Course 1 and Section 1, but User B can only make changes to Section 1, not Course 1.

Add instructors to a course with Add Members

Enterprise instructors have the ability to add members directly form the course using the Add Members option:

Select Members from the left menu of the course.
Click Add Members.
Select the instructor(s) you'd like to enroll into the course. You will see a selected count in the upper right corner. You can also search or browse for each user without affecting previously selected members.
Click Add Members. You will return to the Member list.
In the Members area, click the gear to the right of the instructor's name and select the option Make Admin. This person will now have a shield icon to the right of their name in the Members list, indicating that they now have the ability to administer the course.

Note: Depending on the settings in place at your school, you may not see the option to add additional instructors to your course. If you're not able to add instructor to your course, please contact your system administrator for further assistance. System Administrator and Schoology Support information is located in the Help Center area.

Unenroll Course Members

To unenroll a member from your course:

Navigate to the course.
Click Members from the left menu.
Click the gear icon next to the member's name.
Select Unenroll from the drop-down menu.
Click Confirm.

Once the member has been unenrolled, they will appear in the Inactive area of your course members page. From there, you have additional options to either re-enroll the student or remove them entirely.

Notes:

If the student is manually unenrolled, they will remain in the Inactive tab of the course Members page. If the student has been unenrolled via SIS sync, the student will not appear in the Inactive tab.
Unenrolling members from a course will archive the grades and submissions associated with those members. However, all updates and comments on updates remain. Course administrators can retain a copy of grades and submissions by exporting the gradebook and downloading the submissions prior to unenrolling the course member. Additionally, if course members were already unenrolled, you may re-enroll those members to retrieve the grades and submissions.

See attached for how to add a PSD staff member (like a para) to a Schoology course.

Or watch this short (6 min) video: https://youtu.be/EVpw5YqCnKg

You may want to know how to set member roles once you have added a members. See Manage Administrator Roles of Members in a Course to learn how.